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VAC4133 - Business Support Coordinator

Division Operations
Location Dubai, U.A.E.
Department DPW FZE DUBAI PORT INTL
Closing Date 16-Sep-2018
About the Business

DP World is a leading enabler of global trade and an integral part of the supply chain. We operate multiple yet related businesses – from marine and inland terminals, maritime services, logistics and ancillary services to technology-driven trade solutions.

We have a portfolio of 78 operating marine and inland terminals supported by over 50 related businesses in over 40 countries across six continents with a significant presence in both high-growth and mature markets. We aim to be essential to the bright future of global trade, ensuring everything we do has a long-lasting positive impact on economies and society.

Our dedicated team of over 36,000 employees from 103 countries cultivates long-standing relationships with governments, shipping lines, importers and exporters, communities, and many other important constituents of the global supply chain, to add value and provide quality services today and tomorrow.

Container handling is the company’s core business and generates more than three quarters of its revenue. In 2017, DP World handled 70 million TEU (twenty-foot equivalent units) across our portfolio. With its committed pipeline of developments and expansions, the current gross capacity of 88 million TEU is expected to rise to more than 100 million TEU by 2020, in line with market demand.

By thinking ahead, foreseeing change and innovating we aim to create the most productive, efficient and safe trade solutions globally.

 

About the Role
  • Manage the company’s secretarial and administration operations and attend to the day-to-day business needs.
  • Act as a Personal Assistant to the COO, and assist other Senior Managers in their logistic and operational requirements.
Key Accountabilities
  • Manage and maintain a contact database of VIPs inside and outside the Group. Stay knowledgeable of the Group, Government and large corporates’ top executives, and develop friendly relationships with their office administrators.
  • Operate and handle the COO’s inbound and outbound communications including email, phone calls, faxes and post.
  • Provide quality administrative support to the top management including editing, composing and finalizing both internal and external memos and communications.
  • Arrange travel and logistics for all staff, and keep the COO up to date with information needed while traveling.
  • Process the company’s payment requests according to the Group’s policies and standard procedures and using the relevant systems.
  • Manage the company’s petty cash and maintain precise records of petty cash flows.
  • Handles the company’s printing requirements for local and global offices including business cards, letterhead paper, flyers and brochures etc…
  • Arrange internal and external meetings including scheduling, handling logistics, preparing agendas and circulating meeting materials prior to and post the meetings.
Qualifications and experience
  • Bachelor’s degree in a relevant field or Diploma.
  • Minimum 3 years’ experience in a similar role.
  • High skills in Microsoft Office applications, Email clients, the Worldwide Web and the usage of Enterprise software.
  • Effective time management skill
  • Highly organized
  • Fluent in both English and Arabic reading, writing and speaking

Remuneration and Employment Benefits

The employment benefits package is reflective of the location, for this position the benefits consists of:

  • Accommodation Allowance
  • Transportation Allowance 
  • Annual Air Ticket(s) for self / and dependents
  • Private Medical Coverage for self / and dependents
  • Working days annual leave 
  • Annual Performance Related Bonus 
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